Food Vendor Application

OIBF is actively searching for high-quality food vendors who are interested in selling their products at the festival.  With an expected attendance of over 3K, with a majority camping on-site, this event presents a great opportunity for your food truck.  Space is limited, apply below.  For any questions, email info@oibf.com.

Application Deadline: The deadline to submit applications is Wednesday, April 30, 2025.  

Notification of Selection: Selected vendors will be notified by email no later than May 15, 2025.

Vendor Fees and Payment Schedule: If selected, vendors are required to pay a total of $600.00, with the following payment schedule:

  • Deposit: $300 due by June 15, 2025

  • Balance: $300 due by Wednesday, October 8, 2025

Application Requirements

  • Food Station Photo: Vendors must submit a photo of their food station with their application.

  • Insurance: If selected, vendors must list 'Oklahoma International Bluegrass Festival' and 'City of Guthrie' as additional insured on their insurance policy. The general liability insurance must be a minimum of $500,000.

  • Documentation: Vendors are required to submit their $300 deposit along with the signed contract, proof of insurance, and Sales Tax Permit by June 15, 2025.

Setup and Operations

  • Setup Time: Setup is between 9 am and 7 pm on Wednesday, Oct. 8, 2025.  

  • Vendor Passes: Two (2) vendor passes will be issued to each vendor and must be visible to the gate attendant for entrance onto the grounds. After unloading, vehicles must be parked in the vendor parking area only. (Camping is not included)

  • Utilities: Electrical outlets (50 amp) and water hookups are provided, but vendors are responsible for providing their own extension cords and hoses.

  • Cleanliness: Vendors are responsible for cleaning their vendor area during and after the festival.

  • Ice: Ice will not be provided by OIBF.

Operating Hours

Vendors agree to provide and operate their concession during the following hours:

  • Thursday, October 9, 2025: Noon - 10:30 PM

  • Friday and Saturday, October 10 & 11, 2025: 11:00 AM - 10:30 PM

Additional Information

  • Pets: Dogs are not allowed on the festival grounds.

For more information, please contact us at info@oibf.com